Effective Date: 16 June 2025
Company Name: MNRecruit
Director: Martin Pyke
Contact: martin@mnrecruit.net | 07859 911 079
Address: Robert Denholm House, Bletchingley Road, Nutfield, RH1 4HW
At MNRecruit, your privacy is a priority. This Privacy Policy outlines how we collect, use,
disclose, and protect your personal information in compliance with the UK General Data
Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our services or visiting our website, you agree to the practices outlined in this
policy.
We may collect the following categories of personal data:
● Full name and contact details (email, phone number, address)
● Date of birth, nationality, and gender
● Employment history, CVs, cover letters
● Education and qualifications
● Right-to-work documentation (e.g., passport, visa)
● National Insurance number
● References and background check results
● Notes from interviews or correspondence
● Marketing preferences
We may also collect data through:
● Website contact forms or job applications
● Recruitment platforms and CV databases
● Telephone or video interviews
● Third-party references or checks
We use your information to:
● Match you to suitable job opportunities
● Submit your details to potential employers
● Communicate with you about roles or updates
● Conduct background, reference, and compliance checks
● Meet legal and regulatory obligations
● Improve our recruitment services and candidate experience
● Market our services (with your consent)
We process personal data based on:
● Your consent
● The need to perform a contract or take steps before entering a contract
● Our legitimate interests in providing recruitment services
● Compliance with legal obligations
We may share your personal data with:
● Prospective employers or hiring managers
● Background screening and reference check providers
● Payroll and accounting service providers
● IT and cloud service providers
● Legal, compliance, and regulatory bodies (as required)
We will never sell your personal data to third parties for marketing.
Your personal data may be transferred outside the UK. If so, we ensure that appropriate
safeguards are in place to protect your data in accordance with UK data protection law.
We use industry-standard technical and organisational measures to protect your data
against unauthorised access, misuse, loss, or alteration. These include:
● Password-protected systems
● Encrypted storage
● Access restricted to authorised staff only
We retain your personal data for as long as necessary to fulfil the purposes for which it was
collected, or as required by law. Typically, we retain candidate records for up to 6 years from
the last meaningful contact unless you request deletion sooner.
Under UK GDPR, you have the following rights:
● Access – request a copy of your personal data
● Rectification – correct inaccurate or incomplete data
● Erasure – request deletion of your data
● Restriction – limit how your data is used
● Portability – request transfer of your data to another provider
● Objection – object to processing based on legitimate interests or for direct marketing
● Withdraw consent – where processing is based on consent, you can withdraw it at
any time
To exercise any of these rights, contact us using the details below.
Our website may use cookies to improve user experience, analyse traffic, and track usage.
You can manage your cookie preferences through your browser settings.
This Privacy Policy may be updated from time to time to reflect changes in legal, technical,
or business developments. The updated version will always be posted on our website with
the “Effective Date” updated accordingly.
If you have any questions about this Privacy Policy or your personal data, please contact:
Martin Pyke
Email: martin@mnrecruit.net
Phone: 07859 911 079
Address: Robert Denholm House, Bletchingley Road, Nutfield, RH1 4HW
If you are not satisfied with how we handle your data, you have the right to lodge a complaint
with the Information Commissioner’s Office (ICO): www.ico.org.uk
